Sample Notice to Vacate Letters

If you need to notify your tenant to vacate, then it’s best to use a notice to vacate letter. We’ve listed the best notice to vacate example letters for Microsoft Word in this article.

When should I use a notice to vacate?

After you terminated the lease of your tenant (or you mutually agreed on it), usually things will go smoothly and your tenant will go about her/his own way and vacate your property.

However, in cases where there are disputes about the end date of your agreement, or where you feel your tenant is in the wrong – it’s normal to send an notice to vacate. You can send it via registered mail, hand it over or via other ways. We recommend you to stay on top of things and hand it over yourself (or have it handed over).

A notice to vacate is also known as an “eviction notice” and you use it to indicate:

  • when you expect the tenant to have vacated your property
  • why you’re evicting the tenant
  • what you’re expecting of the tenant:
    • continued paying of the rent
    • fixing of damages
    • handing over of keys
    • continued compliance with regulations

The templates below are a good place to start and will be adequate in most situations.

What should I prepare for as a landlord?

When it gets to the point that you need to evict a tenant, the relationship with her/him tends to have gone southways. If you then get to the point of eviction, there are many things that can happen. A disgruntled tenant can do all kinds of things to make your life hell and therefore it’s best to have a proactive approach.

Tip 1 is to stay responsive and communicative. Keep the communication going with your tenant so you know what’s going on and so your tenant also knows you’re aware of what’s going on and that you’re a reasonable human being. This will help resolve small issues more quickly and more smoothly and make it less likely that something will happen that you didn’t notice.

Tip 2 is to not make any rash decisions. The fact that you’re responding timely to your tenant’s questions doesn’t mean you have to give in to any demands or compromise. Even though that can sometimes be wise, it’s important to think things through continuously. This also goes for heated discussions – keep a calm head and don’t do anything that can get you in legal trouble.

Tip 3 is to have a good network should things escalate. A good lawyer is expensive, but so is a bad lawyer! And a network of landlords in your area can really be helpful in filtering out “bad” tenants. This also goes for real estate agents – the good ones know which tenants to avoid.

Tip 4 is to be prepared. When you start the relationship with your tenant you should try to gauge who you’re dealing with and what can happen when it gets to the point of eviction. Also in general you should have a plan for yourself to deal with evictions and keep adding to that after you did an eviction. Keep the lessons learned!

Here is a good video on how to evict a tenant as a starting resource.

Notice to Vacate Templates (Word)

Notice to Vacate Letters (Word)

Sample notices to vacate (Word)

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